Maintain inventory item

Maintain inventory item

To maintain inventory item record, click maintain Manu on peach tree soft ware and select “maintain inventory item”

When you open it the new window will be open

Enter the new item ID for this item. When you fill all the imp information select save to save the information.

Header field

On the above of folder tab the inventory header located. It consist following items.

Item ID enter a unique ID for every new item

Description a short description of this item should be write there

Next and back button use this button to know the existing item. Select back to see previous item and select next to see next item’s ID, description.

Item class this identify the item class of this item. This tells what type of inventory you concern with.

General tab

·        A detail description of sales or purchase item at first step

·        Set price level for this item

·        Select item tax type weather this item is taxable or exempt

·        Last item cost for this item

·        Select cost method use for this item. LIFO, FIFO, AVERAGE

·        Select GL sales Acct, GL inventory Acct, GL cost of Goods Acct added by look up button

·        Item type whether perishable in nature or not. Location of the item in godawn.

·        Units/ measure of the item

·        Weight of this item

And on the right side, mention Qty on Hand, Qty on sale order, Qty Available, Qty on purchased order

·        Minimum stock

·        Reorder Quantity

·        Preferred Vendor ID (can be selected by look up button)

·        Preferred Buyer ID (can be selected by look up button)

Customer fields

To enter custom field information of this item select custom Fields tab in the maintain inventory item

History

To record the history of this item select history tab. Here you select period history, # Units sold, Sales, # Units received, Cost.  

Maintain Vendor Records

                                   Maintain Vendor Records

 Use maintains vendor software for add change or delete any vendor records of companies and people from where you purchased goods and services.

Use this method to record a new vendor record.

From maintain menu, select vendor

The new window will open

Firstly you enter the Vendor ID and name of the vendor. With the help of previous and next arrow button you can see the next and previous id and name of vendor. And when you complete all the necessary information in this window, select save button at vendor header at vendor header field like below

With the help of above tool bar you can close, save, delete and maintain any new vendor account.

1.      General tab

Here you will require filling the basic information of vendor such as: contact information, Account #, Address, telephone number, fax, e-mail, and website.

2.      Purchase defaults

For set up the purchase transaction default for each vendor select this tab.

Here you will require filling

Purchase representative: name of a person who act as purchase rep.

      Purchase account num: Enter a general ledger account for the default purchase for this vendor

Tax ID # Enter vendor tax id. It is only important if you send this vendor a 1099 form

Ship via  Select the shipping carrier

Terms To set up a unique set of terms for this vendor

Form delivery option

Two options for delivery

·        Delivery method

·        CC purchase rep

Customer fields

To enter custom fields information for this vendor select the custom field tab in the maintain vendor record.

History

For record this vendor current history uses this tab.

Vendor since: the date when you made 1^ST transaction with this vendor

Last invoice date: the date when you receive last invoice from him

Last invoice Amount: the last amount which you receive

Last payment date: the last date when you made payment to him

Last payment Amount: the amount of last payment.

Maintain Customer /Prospectus:

Maintain Customer /Prospectus:

For maintaining customer account, when we open an existing company in peach tree software we select the option of “Maintain” from tool bar and select customer/prospects

When you will chose this option a new window will be open that is below

This above window will be open. There are some requirements to be filling like Customer ID, Name. and there are five tabs: general, sales defaults, payment defaults, customer fields and history. There you will be write customer ID and name and fill the General tab’s requirements and after all this if u want to save it without fill any requirement which show below

 you will not be able to save it till u write the GL Sales Acc.

 And when you fill this number with the help of look up button, now you will able to save this customer account.

In the end of General tab there is the beginning balances requirment, when you u select this new window will be open

You will fill there the invoice number, date when you dispatch the goods, in which amount, and A/R id with look up button.

When you open sales defaults tab here will be some things to b fill like which sales rep deal with this customer, P.O(purchase order number), resale #, which price level you will set for this customer

When you select payment defaults new window will open

There are above things to fill like card holder name, address, and city. State, country and like this.

When you select customer fields tab this window will open

Here you require filling 4 options.

And the last tab of history new window will open

Here you have the period history in which transaction is made, sales and cash. And customer since (when this person was you customer). And 3 type of dates and amounts to be fill.

Default information, customer

For maintain or record the default customer information, we will go to the maintain Menu in tool and select default information and then from sub tool list we will select “customers…” like below.

When you will do so as mention above the new will open

The 1^st tab is for payment terms and condition information. Here at left side standard terms and at right side their condition. Hare standard terms are

o   C.O.D (cash on delivery): cash received at the time of delivery.

o   Prepaid: cash received before delivery of goods.

Same as above window will appear

o   Due in number of days: we mention here due days for payment by customer, discount% age, and set the credit limit.

o   Due in days of next month: we will decide a day when payment is made by customer

o   Due at the end of month: at the last day of every month is decided for payment

                

    

We also fill GL Sale Account, and Discount Account.

2^nd tab is for account aging.

o   Invoice

o   Due date

Use will chose whether you want start aging from invoice date or due date which you decide for payment. Aging categories here you select your own choice.

3^rd tab for customer fields. We can change this and the last the check box here

When you select 4rth tab of finance charges, new window will open

First check box on left is for whether you charge finance charges on this customer on not. If yes you will select this. And you decide rate per annum and the rate on balance above, and minimum finance charges. Second section of this tab is required whether you charge interest on finance charges for this customer and you write the finance charge GL Account code. And the last section required to you whether you print finance charge warning massage or not, if you select this a warning massage will print the customer invoice.

Default information, customer

Default information, customer

For maintain or record the default customer information, we will go to the maintain Menu in tool and select default information and then from sub tool list we will select “customers…” like below.

When you will do so as mention above the new will open

The 1^st tab is for payment terms and condition information. Here at left side standard terms and at right side their condition. Hare standard terms are

o   C.O.D (cash on delivery): cash received at the time of delivery.

o   Prepaid: cash received before delivery of goods.

Same as above window will appear

o   Due in number of days: we mention here due days for payment by customer, discount% age, and set the credit limit.

o   Due in days of next month: we will decide a day when payment is made by customer

o   Due at the end of month: at the last day of every month is decided for payment

                

    

We also fill GL Sale Account, and Discount Account.

2^nd tab is for account aging.

o   Invoice

o   Due date

Use will chose whether you want start aging from invoice date or due date which you decide for payment. Aging categories here you select your own choice.

3^rd tab for customer fields. We can change this and the last the check box here

When you select 4rth tab of finance charges, new window will open

First check box on left is for whether you charge finance charges on this customer on not. If yes you will select this. And you decide rate per annum and the rate on balance above, and minimum finance charges. Second section of this tab is required whether you charge interest on finance charges for this customer and you write the finance charge GL Account code. And the last section required to you whether you print finance charge warning massage or not, if you select this a warning massage will print the customer invoice.